OvertureLive Production Calculator
Every production, every call,one synchronized breath.
Adjust your season parameters and watch Overture calculate exactly what your company stands to recover.
Overture Recovers
Hours Saved Per Week
0h
Eliminated from manual scheduling, email coordination & spreadsheet maintenance
Scheduling Conflicts Eliminated / Season
0
Double-bookings, venue clashes, and artist availability failures caught before they happen
Estimated Budget Leakage Recovered
$0
From last-minute substitutions, overtime calls, and untracked expenses
The case builds below
The Status Quo vs. Overture
Your current stack is six tools
pretending to be one system.
Every row below is a daily fire drill. Scroll through and watch the green accumulate.
Today's production workflow
📧 Email chain: "Who confirmed the sitzprobe room?"
📊 Spreadsheet v14_FINAL_revised.xlsx
📋 Paper sign-in sheet (lost after strike)
📱 WhatsApp group: "Urgent: tenor has conflict"
🗂 Dropbox folder: contracts_2025_BACKUP2
📞 Phone call to confirm what email already said
Overture command center
Sitzprobe room confirmed, all parties notified
Rehearsal schedule auto-updated, conflicts flagged
Digital sign-in synced to production archive
Tenor conflict resolved — cover notified in 90s
All contracts searchable, expiry alerts active
One source of truth. Zero confirmation calls.
Scheduling & Rehearsals
Who's in the room, when, and why
| Capability | Your Current Stack | ✦ Overture |
|---|---|---|
Master rehearsal calendar | Google Sheets + color codes | Unified drag-and-drop board across all productions |
Artist availability tracking | Email chains + manual spreadsheet | Real-time availability matrix with conflict flags |
Conflict detection | Not possible | Automatic — catches double-bookings before they're sent |
Staging call sheets | Word docs emailed 24h before | Auto-generated, pushed to artist phones 48h out |
Sitzprobe / orchestra scheduling | Separate conductor spreadsheet | Integrated with orchestra pit assignments |
Last-minute substitution alerts | Not possible | Cover artist notified in 90 seconds with full call sheet |
Multi-production view | Switching between 3+ files | Single timeline showing all concurrent productions |
Blocking change log | Color-coded paper notes | Timestamped digital log, searchable by scene/act |
Legacy tools: 6/8 featuresOverture: 8/8 features
Budgeting & Finance
Whether the second cast can happen
| Capability | Your Current Stack | ✦ Overture |
|---|---|---|
Per-production budget tracking | Excel workbook per show | Live dashboard across all productions simultaneously |
Second cast cost modeling | Manual calculation, days of work | Instant scenario comparison in one click |
Overtime & extra call tracking | Not possible | Auto-logged against union contract rules |
Budget vs. actuals alerts | Monthly reconciliation | Real-time threshold alerts to general manager |
Artist fee management | Separate HR spreadsheet | Integrated with scheduling — see cost per rehearsal |
Venue cost allocation | Not possible | Per-production, per-day cost breakdown |
Board-ready financial reports | Built manually in PowerPoint | One-click export with your branding |
Grant & donor reporting | Not possible | Automated allocation tracking by funding source |
Legacy tools: 5/8 featuresOverture: 8/8 features
Artist Relationship Management
The humans who make it happen
| Capability | Your Current Stack | ✦ Overture |
|---|---|---|
Artist roster & contracts | File folders + Dropbox | Searchable database with contract expiry alerts |
Voice type / Fach database | Separate casting spreadsheet | Integrated with casting call workflows |
Casting call distribution | Email blast + manual tracking | Targeted distribution with response tracking |
Audition scheduling | Doodle polls + email confirmation | Self-service booking with automatic room assignment |
Travel & accommodation | Not possible | Integrated with rehearsal calendar — auto-suggests logistics |
Costume fitting scheduling | Separate wardrobe spreadsheet | Unified with blocking calls and availability |
Surtitle cue sheet management | Paper printouts | Digital, synced to stage manager's tablet in real time |
Artist communication history | Not possible | Full log per artist, searchable by production |
Legacy tools: 6/8 featuresOverture: 8/8 features
Live Production Timeline
Three concurrent productions. One synchronized view.
Watch how Overture snaps every rehearsal, fitting, sitzprobe, and staging call into a single Gantt-style command board — no spreadsheet gymnastics required.
La Traviata
Don Giovanni
Rigoletto
Track
Wk 1
Wk 2
Wk 3
Wk 4
Wk 5
Wk 6
Wk 7
La Traviata
La Traviata
La Traviata
Don Giovanni
Don Giovanni
Rigoletto
Rigoletto
3
Concurrent Productions
17
Total Scheduled Events
14
Conflicts Auto-Resolved
47
Team Members Coordinated
"
"We were running three productions simultaneously with four separate spreadsheets, a shared Dropbox folder nobody trusted, and a group chat that had devolved into pure chaos. Overture replaced all of it. We recovered 23 hours a week in administrative overhead and eliminated $38,000 in budget leakage from untracked overtime in our first season alone. The second cast decision that used to take three days of spreadsheet modeling now takes eleven minutes."
MR
Margaret Reyes
General Manager, Pacific Crest Opera
San Francisco, CA · 3 productions / season · 67-member company
23 hrs
Saved per week
Administrative overhead eliminated
$38,000
Budget recovered
First season, untracked overtime
11 min
Second cast decision
Down from 3 days of spreadsheet work
Opening Night Awaits
The baton rises on your season.
Is your stack ready?
Join general managers, stage managers, and artistic directors at 40+ opera companies who replaced their spreadsheet stack with Overture.
Ready to commit
Run Your Season Through Overture
Start a 30-day free trial. Full access — every production, every feature, no credit card required.
Unlimited productions & venues
Full scheduling + budgeting suite
Onboarding call with a production specialist
Import from your existing spreadsheets
Not ready to trial yet
Download the Comparison PDF
The full feature-by-feature breakdown — formatted for board meetings and budget conversations. One email, instant download.
40+ opera companiesSOC 2 Type II certifiedGDPR compliant99.9% uptime SLACancel anytime